Academic Searches: Handling Dual Career Hires

January 15, 2013

Editor’s note: While we originally titled this the Two-body Problem, we changed it to Dual Career Hires to reflect that our partners are not “problems.”

It is interview season for academic faculty positions.  When visiting campus, one goal is determining if the institution is a good fit – both personally and professionally.  This might include considering the career needs of a spouse or partner.  In today’s tough economic times, some people fear that mentioning the career of a spouse or partner before an offer is made might remove them from the pool of competitive applicants. However, institutions want to know sooner rather than later if they need to consider accommodations or provide job assistance for a second person.  It is against federal law for an employer to ask any applicant about his or her marital or family status or to use such information in making a hiring decision. So no one can legally ask you whether your spouse will need a job too.  If you have been invited for a campus interview, though, chances are the topic will come up casually during meals or other social conversations.

Keep in mind that your potential new employer is not required to offer your spouse or partner a job, so asking for one is the wrong approach.  You can, however, state his or her career interests, and that both of you would appreciate learning more about local opportunities.  Universities are realizing that addressing the needs of dual-career couples is in their best interest.  In the corporate world, unfortunately, the career needs of a spouse or partner are usually not considered at all.  Many universities have formed higher education recruitment consortiums (or HERCs).  This allows applicants and institutions to use a formal network to help find both academic and non-academic openings in the local area.  Even if the institution does not have formal services available, it is still in the department’s best interest to help.  I once compiled a list of local marketing firms and passed it along to my department’s faculty search finalist, so her husband could look for job openings.

Sometimes the university can extend an offer to a spouse or partner.  Often this requires negotiations between the Deans of different divisions or centers in the institution, and those require time.   It may also require your spouse or partner to submit a research statement or do an interview, either by phone or on campus.  The sooner the institution knows of your needs, the sooner it can start to address them.

Academic interviewing can be stressful, but take a deep breath!  The OITE has a series of videos to help you prepare.  The series includes overview of the job interview, preparing a job talk, and evaluating positions and negotiating job offers.

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Preparing to Negotiate Non-Academic Job Offers

October 22, 2012

In our last blog post we talked about negotiating for an academic job search.  This week, we will highlight tips for negotiating any non-faculty position.  Like last week, this blog post is intended to give you an overview of how to prepare for negotiations.  For more in-depth information on negotiating for non-academic job offers, view our video here.

Salary: Salary is probably the first thing on everyone’s mind when they think about negotiations.  The biggest question you have is “are they paying me fairly?”  For the most part, organizations are not trying to low-ball you.  It doesn’t make sense to pay you so far under market value, that you leave the organization faster.  That being said, they are looking to get you for the lowest amount of money they can. To make sure you feel like you are getting what you are worth you should connect with your network in similar jobs and organizations to see what salary you should be getting.  Ask these people, “I am looking at a job at organization X.  The position is described like this (insert a brief description here).  I think the salary should be $A-$B.  Do you think that is reasonable?”

Another resource for salary information is salary comparison sites:  Glassdoor.com, monster.com, and salarywizard.com are all good sites.  Be cautious though, sometimes the information is not as updated as you would like.  These sites are good places to start, but you need more information.  Understanding the cost of living changes in different areas of the country is also important.  $80K in the DC area is a lot different than $80 in Topeka.

You should always try to ask for additional salary, but be prepared to give them reasons on why you deserve more.  You may bring a particular skill set, be losing money by taking this position, or just have an understanding based on your salary research that the number they offered is too low.  They may say no to your request, but they can’t say yes if you don’t ask.

Benefits: Sometimes you can negotiate other benefits like time off.  The biggest thing here is to understand what you are worth or what you would be losing that you current employer gives you.  For example, if in your last job you had 15 days off (including some federal holidays), but the new jobs offers you 12 days.  This is now a negotiable item, either to add more days or to add more salary for the days you missed.  Also, if you have religious holidays that you need, this is the time to ask.  Industry jobs have other benefits that are negotiable such as bonuses, profit sharing and stock options. You may be able to get education payments if you need additional training.  Relocation costs are sometimes included, and if they are not you can try to negotiate them.  Moving cost span from a flat payment to full help with finding a house/childcare/packing services.

Typical non-negotiable benefits include health care benefits, other insurance benefits, flexible benefits and retirement packages.

Spousal/Partner hires: Your negotiation can also include help for a position for your other half.  We have seen this work, and not work depending on the organization.  Have a clear idea of what your partner wants to do, the types of jobs that they would like, a list of organizations that their skill sets fit into, and a current CV/resume in order to help your new employer to make the best connections.

Salary review: A good thing to do is to work out a plan that your salary will be looked at in 6 months to a year in order to see if your performance warrants a salary increase.  We know someone who did this and after six months got a $20, 000 raise.

The original job offer will likely be by phone or email, as will most of your negotiations.  Get the final deal in writing!  Nothing is final until it is written down and signed by all parties.


Preparing to Negotiate an Academic Job Offer

October 9, 2012

If you have been following our Calendar for Career Success, October is the month to prepare yourself to negotiate a job offer.  Because the preparation for negotiating an academic position versus a non-academic position is so divergent, we are going to cover them in separate blog posts.  This week, we will give a brief overview of how to prepare for negotiating academic job offerings.  For more in-depth information, watch the videocast or view the slides from the latest OITE workshop on negotiating an academic job offer.

As you prepare to interview for academic jobs, it is important that you are preparing to negotiate an offer for those positions as well.  Often times the initial negotiation occurs verbally during or shortly after your interview(s).  You may be asked to provide information regarding your needs before the institution is willing to make you an offer.  Thus, it is important that you do your homework and be prepared to know what is reasonable.

Research what a typical offer looks like.   On-line databases can be a good place to start, but you need “real-world” data as well.  Many state universities publish salaries of current faculty.  Also, the Association of American Medical Colleges salary surveys are great resources for knowing your worth.   For those at the NIH, the OITE has the AAMC book that we welcome you to come in and use.  If you are outside the NIH, check to see if your institution has an online subscription to the AAMC web site.  Then you will need to determine your three salary numbers:  Ideal, acceptable and unacceptable.

Understand all the components of an offers. Is your salary is for a 9-month of 12-month appointment? Most 9-month salaries are paid over 12 months, but the duties associated with that salary (e.g. teaching), might only be for 9 months of the year.  You will want to ask if there are realistic ways to find support for the summer months to supplement that salary?  Is it a base salary with the possibility of bonuses?  Will the salary be fully supported by the university?  If not, how much will you be expected to provide from grants and when?  What about insurance (health, life, disability, etc.), retirement plans, sick days, vacations, holidays?  Almost all Universities have a standard benefits package, but you will want to know the details of that package to know if you will need supplement it on your own if it does not meet your needs. Read the rest of this entry »


NIH Alumni: Where are they now? Profile 7 – International Academic Research, Israel

December 12, 2011

This is the seventh in a series of profiles about recent NIH postdocs who have found an array of jobs, from academia to industry to communications and beyond, in the U.S. and abroad. What do they do now, and how did they get there? What challenges did they face, and what advice do they have? Read on to find out.

Name: Mona Dvir-Ginzberg

Current position: Lecturer, Institute of Dental Science, Hebrew University of Jerusalem

Location: Israel

Time in current position: 2 years

Postdoc: Histone-modifying enzymes involved in the pathology of osteoarthritis with David Hall at NIAMS

A change in path: I was very lucky during my postdoc to have made some novel observations. But I was held back by thinking it was way too early to look for jobs and that my publication record was insufficient. After my first publication, I felt more confident to start pursuing a position. At that point, I wasn’t thinking about academia at all. I wanted applicability and financial security, and industry seemed very appealing, so I began interviewing in the States and in Israel with several biotech companies.

It turned out some of the requirements did not suit my expectations. I was drawn to R&D, but some of the projects in the industry already had a product which only needed to be optimized. One company had outsourced all R&D. Others had a lot of documents and regulatory affairs, which appeared to me as being extremely technical and not very creative work.

Read the rest of this entry »


Tomorrow’s Professor: Preparing for the Academic Job Market

October 7, 2010

auditoriumDuring the AAAS talk last week on the academic job market, I was encouraged by the opinions shared by current faculty. I imagined that the academic job market was as bleak–if not more so–than the non-academic market. On the contrary…to paraphrase the speakers, “the best people are still finding jobs.” Still, you must put your best foot forward to be a standout candidate on the academic market.

If you find the entire process of applying for academic jobs overwhelming, or are not sure where to start, check out the OITE workshop held last month for an overview of the academic job market and tips on preparing your application package. You might also want to view the OITE videocast on this same topic from the fall of 2009. Additionally, appointments with OITE’s trained career counselors are available to plan your next steps.

Think about the documents you need to submit. Are you satisfied with them? How many people have you shared them with? Consider having your PI review your CV, letter, or entire packet, and remember that staff within OITE can review them as well.

For tips on writing/editing your CV and letter, check out these OITE resources:

Also, check out this blog post for the review of a real CV from a trainee interested in teaching-intensive faculty positions.

If you would like to see more CV and letter samples and read more about the academic job market, take a look at the 4th edition of the Academic Job Search Handbook Exit Disclaimer, the standard bearer on this topic. This book is also available via OITE’s circulating library. Visit the 2nd floor of Building 2 to check it out.

When should you be lining up letters of recommendation? When are positions typically posted? When should you put together and practice your job talk? For a comprehensive timeline of the academic job search, check out this OITE resource.

To prepare for a potential interview, don’t miss OITE’s upcoming workshop, Academic Job Interviews, taking place on December 6, 2010, from 3-5pm in the Natcher Conference Center, E1/E2. This workshop is the second in the CAT tracks series on academic jobs.

The third session in the series, Academic Job Seach: Recent Success Stories, is a panel discussion featuring former NIH fellows who will share their experiences with the academic job search and answer questions on applications, interviews, negotiating, and getting started with the teaching, research, and/or patient care responsibilities. This program will take place on February 1, 2011.

If you would like to learn more about interviews before the December workshop, check out last year’s OITE presentation and accompanying videocast on the same topic, or read through the OITE handout on academic interviewing.

Once you reach the negotiating stage, you will need to be prepared with all the information necessary to secure a fair package. For more guidance in this preparation, attend the 4th OITE workshop in the CAT tracks series, Evaluating Positions and Negotiating Offers, taking place on March 2, 2011. Last year’s slides and videocast are available through OITE for viewing, as is a sample offer letter, which may prove very helpful if you are unsure of what to look for.

Once you have accepted a position, you might consider the following to assist you with the transition to full-time faculty work:

  • Transitioning Successfully from Postdoc to Faculty, OITE workshop (3-16-2010)
  • Tomorrow’s  Professor: Preparing for Academic Careers in Science and Engineering, Rick Reis. Available via OITE’s circulating library.
  • Tomorrow’s Professor listserv Exit Disclaimer (helpful resource for all faculty, postdocs, graduate students, and administrators)
  • At the Helm: A Laboratory Navigator, Kathy Barker. Available via OITE’s circulating library.

Best of luck exploring and preparing to enter this challenging and rewarding career!


How to Have Productive Career Counseling and Pre-professional Advising Sessions

September 11, 2017

Many of our NIH post bacs, postdocs and graduate students ask the question, “What can I expect from my counseling or advising meeting?”   To answer this question fully is to realize that the route to having successful counseling and advising sessions, like any relationship, is a two-way street.

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The services that these career services professionals provide to you will come from one direction. For example, review the OITE blog post on reasons to seek career counseling. You may want to meet with a pre-professional school advisor who provide advice and suggestions for strategizing your approach to applying and gaining admission to the graduate (PhD) or professional schools (MD, MBA, JD, MPP, MS) programs. Often these are professionals who possess the degrees for which they are advising and/or give advice on school choice, entrance exam testing (i.e.: MCAT, DAT, GRE, etc.), course selection and prerequisites, personal statement review, and practice interviews for specific professions.

What you bring from the opposite direction (as a trainee) will truly enhance your experience, help you to meet half-way, and work together towards achieving your career goals. Here are some suggestions about how you can prepare to make the most of your sessions.

Ask good questions: review basic information before coming to the session

  • Visit the OITE webpage and review the various resources.
  • Read OITE Career blog, related to the topic for which you are seeking counseling and advising.
  • Visit the OITE webpage for prior events and videos on job search strategy topics such as, networking, CV and Cover Letter writing, and information on a variety of career paths for scientists.
  • Review  OITE resources for applying to MD, PhD, MD/PHD, programs or taking the MCAT, GRE.
  • Attend and NIH sponsored programs that are advertised by the various institutes of health.

Bring updated hard copies of documents to your session

  • Print and bring a copy of documents such as CVs, resumes, cover letters personal statements, teaching philosophies and research statements, etc.  Advisors like to write on them directly.
  • Follow suggestions and make any recommended changes/edits before your next meeting.
  • You will need to make the changes to your documents so it is in your own words. This is in your best interest so the document is genuinely from you.

Prepare for mock interviews beforehand

  • Review OITE video casts and blogs on interviews for medical school, graduate school, academic, or industry jobs, etc.
  • Ask for help answering questions that you are having difficulty with.
  • Schedule a practice interview at least one month prior to beginning actual interviews. This will give you time to practice after receiving constructive feedback.
  • Continue to practice your answers after your mock interview implementing any suggestions made by the advisor/counselor.

Do your homework

  • Follow any suggestions for next steps and referrals provided by your advisor and counselor. Attending workshops or visiting websites, conducting informational interviews, and meeting with alumni are other opportunities that career professionals may suggest.
  • Make any recommended changes to your documents before your next session.
  • If you are having difficulty, be sure to tell your advisor so we can continue to help you.

Of course, we recognize that sometimes it isn’t easy to determine the specific reasons why you are coming in. So, if you are having difficulty with any of these suggestions, then just answer the question, “What brings you in?”  Rest assured that your counselor or advisor will “take you where you are” and  happily guide you towards your goals.

 

 


Answering Diversity Questions During an Interview

August 22, 2017

As you prepare for graduate, professional school or job interviews, you may be asked a question related to diversity. Interviewers are very interested in selecting candidates who are aware of and who will contribute to the diversity mission of their organization.  Have you practiced how you will answer diversity-related questions?  In Career Services, we have seen trainees range in their comfort level about addressing diversity topics.  Some trainees have several experiences to answer these questions, that said—many others are unsure how to approach answering the question. Perhaps they do not feel well-versed in diversity-topics, may be from a majority or underrepresented group and wonder how to respond, feel that are being asked to disclose personal information, are unclear about why they are being asked the question, or how to structure their answer.

Here are some possible questions that you may be asked:

  • How do you define diversity?
  • Do you have experience with diversity in this field?
  • How will you contribute to the mission of diversity and inclusion in our company?
  • How will you enhance the inclusion and diversity of your colleagues/peers?
  • Have you had to address a diversity issue while at work?
  • How will you bring diversity to the classroom at our university?

Prepare Early.  Research and build your vocabulary related to diversity and inclusion.

Explore scientific organizations, newsletters, professional journals or Google related to diversity and inclusion issues.  In general, diversity relates to the range of human uniqueness, including race, ethnicity, gender, gender identity, sexual orientation, age, social class, physical ability or attributes, religious or ethical values system, national origin, and political beliefs.  Inclusion is the behavior of increasing the involvement and empowerment of individuals in a group to create a culture of belonging.  Ask yourself, what are the issues in your current and/or future profession?  What is your knowledge of disparities, diversity issues in research or treatment, the recruitment of a diverse workforce, serving a broader public.  See the OITE blog post about how those on the academic job market can respond to diversity statements that are requested by many teaching positions.

Are diversity questions illegal to ask?

Good question!  In general, diversity questions are asked to all applications equally by interviewers who have had training because there is an explicit mission to enhance the diversity and inclusion mission of their organization. You do not have to disclose personal information to answer a diversity question (i.e.: your age, ethnicity, etc.). However, with  illegal questions you are being asked to disclose personal information about your race, gender, sexuality, age, disability status in such a way that it does not speak to your strengths for the position.

What perspectives can I take to answer the question?

Once you are familiar with the issues above, re-read the wording of the question to determine what is being asked of you. If you do not have experience, then be honest and say so.  Go on to describe your awareness of diversity issues and specifics of how you plan to address them in the future. Answering this way will put you in in a positive light to share additional skills and experiences or connections to the position that will enhance your application.  For example, you could communicate leadership skills, teamwork, community service, other experience that you have or a program that you would like to start.   Here are some perspectives to consider taking:

  • Connect your experience and goals to their mission statement or programs they are already involved in? Give an example.
  • Discuss skills or abilities that you bring and how they will be useful to encourage a culture of inclusion.
  • Discuss an ethical in your profession that affects people differently.
  • Explain something from your personal life and describe specific ways that this it will help you in that organization
  • Think of diversity more broadly because diversity can include international experiences, experience with various age groups, and/or rural, urban, mountain communities that may have unique needs and resources.

Try using the SAR technique

Use the behavioral interviewing technique called SAR (Situation, Actions, Result) as a strategy.  This technique is based on the philosophy that if you have done it in the past, then you will repeat it in the future. It helps the interviewer envision the behaviors they are likely to see you doing to support the mission of diversity and inclusion while there. Get Involved Now

One of OITE’s goals is to create a culture of inclusion among our diverse scientist trainees.  The OITE leadership group creates quarterly get-togethers for all trainees.  Please join us for the upcoming OITE Trainee Unity Day, August 23, 2017 from Noon -1:00pm in building 50, Ground Floor Conference Room. The NIH Academy programs are designed for participants to explore and address health disparities. The Workplace Dynamics series prepares NIH trainees for leadership roles through a series of 5 workshops including the Workplace Dynamics V: Diversity in a Multicultural Society.. The OITE affinity groups are available to NIH trainees and their allies related to such affinity groups as international and visiting scholars, LGBTQ, trainees of color, and those who have families.  The NIH also creates community through SIGS (Scientific Interest Groups) where participants join from across the NIH Institutes on topics of interest to scientists.

Please feel free to visit the OITE Career Services website and take part in career counseling, pre-professional advising and schedule a mock interview to get prepared for graduate school, post doc, and job interviews. If you are beyond NIH, we recommend looking in your respective colleges, universities, workplaces, or larger communities to connect and find services.


Getting a Faculty Job – Revisited

August 14, 2017

We are reaching into the archives to update the August 2013 blog post, “Getting a Faculty Job.”   Starting in August, a large share of faculty jobs will begin accepting applications to fill positions that begin in the fall of the following year.  Here are some key elements of the academic job search to consider before you apply:

  1. What type of educational institution is appealing to you?
    Do you want to be at a large research university (like Columbia University in NYC), a state school that terminates in a master’s program (like Eastern Michigan University), or a four-year liberal arts environment, (like Swarthmore College) or community college.  Each of these types of institutions has different expectations regarding the amount of teaching and research expected from faculty.  Different institutions/schools have different expectations for grant funding, teaching, and service and obtaining tenure. Be sure to consider the type of position you are looking for so you can prepare the strongest possible package.  Another question to consider: does the location and setting (urban/suburban) matter to you? To research schools, look at the Carnegie Classifications.
  2. Find positions that interest you.
    Many schools post their domestic and international academic openings on-line at sites including:  Science Careers, New Scientist Jobs, Academic 360, Nature, Association of American Medical Colleges (AAMC), Cell Careers, Higher Education Recruitment Consortium, The Chronicle of Higher Education.  Identify universities that have strong research programs in your field who may have positions open.  Utilize your professional network with faculty at professional meetings, conferences, and visit their websites to learn about future position openings.
  3. Start to prepare your job application package that will include several elements.
    a.   Curriculum Vitae (CV )– a record of your academic career.  Your CV, as described in the OITE Resume and CV Guide, will be tailored differently if it is a research-intensive position or if it is a teaching-intensive position.
  1. b.   Cover Letter – This is a document that is tailored to the job for which you are applying.  The OITE also publishes a Cover Letter guide document that shows several examples to explain why you are interested in establishing your career at that university, and how you see your research goals fitting into their overall department.
  2. c.   Research Statement/Plan – The goal here is to get your future colleagues to be excited about you and your science.  This document typically includes some discussion of prior research accomplishments, but you should specifically highlight the work most relevant to your proposed work.  You need to lay out a do-able research plan for the next 5+ years that is similar in format to what you would use for a grant submission with a focus on explaining how the work you are currently proposing fits into your broader long-term goals. Depending on the position, you may want to explain how you will tailor your research for students at the institution; this is especially important if the expectation is that you will engage large numbers of undergrads in your research.
  3. d.   Teaching Philosophy/Plan – If you will have a teaching component of your job, this part of your application tells them about your personal beliefs on teaching and gives a hiring committee a visual of your approach (philosophy, learning outcomes, methods, skills, texts etc.) to teaching students in that subject matter. Include specific examples and reflect that you understand the student population at that specific institution.
  4. Diversity Statement – In recent years, several universities request a written statement that addresses such questions your past and future contributions to diversity through research, teaching, and service. You may be asked to link this to the mission of the college and university as well. Go ahead and consult the diversity statement blog from 2016.
  5. Letters of recommendation – You should start to line your letters up early.  They need to be very strong.
  6. Practice Academic InterviewsIt is important to practice answering questions for academic interviews. Most often these interviews will be on campus, however, in some instances they may be conference interviews. The key to this is to research the university/college before you interview to avoid any interview gaffes. This also involves preparing and rehearsing for your job talk presentation and addressing any challenging questions.  We recommend practicing with scientists in your field who can provide helpful suggestions and pose questions that you may encounter during your interview.

Creating strong application documents and active preparation are keys to success in the academic job search market.  We encourage you to attend academic job search workshops and programs offered by the OITE.  In addition, the counselors can help you with preparation and encourage you watch our OITE video casts online including the Academic Job Search Overview prior to scheduling appointments. For those of you beyond NIH, consider setting up a practice interviews with your home institution’s academic department or career center.


Carpe Diem: Asking for Letters of Recommendation

August 2, 2017

It is that time of the year when NIH summer interns are returning to their home institutions and the application season for graduate and professional school and academic/post doc positions are right around the corner. It is also time to request letters of recommendation (LOR) to document your NIH training experiences.   The PIs or program directors are the perfect candidates to offer their written appraisal of your work and development that they have observed and recommend you for further opportunities.

Who do I ask?  Ask someone who knows you very well!   Many fellows are lured by the appeal of having a well-known scientist write a recommendation. While this can be advantageous, it is equally important to ask someone who is exceptionally familiar with your work and who can clearly speak to your strengths for the opportunity.  Usually, you will usually need at least three LORs to support your application. Be sure to check if there are specifications about the types of letters you will need for each opportunity that you consider.  Here a few examples of potential reference writers that scientists often use:

  • Principal Investigators (PI)s and Supervisors
  • Summer research experience mentors and program directors regarding your research skills
  • Preceptors (those who you have shadowed) and who can speak to your direct patient contact (health professions)
  • Dissertation/thesis/academic advisers at your home school
  • Observers of your teaching abilities
  • Industry or non-bench managers
  • References who have observed leadership and teamwork abilities
  • Faculty member who taught a hard science course

Will I be bothering them? They are busy.  They expect you to ! Most recommenders have a process and set time aside to write letters because this is how they launch the next generation of leaders.  Request your letter now. In a few months or years, they may forget exactly what you did but won’t forget you personally.   They can always update the letter later.

How to ask?  Ask personally!  Reach out by requesting a meeting by telephone or email.  Use a professional tone and address them using their title.  It is to your advantage to ask for an in-person meeting so that you can explain your long-term career plans and next-steps (post doc, graduate school, employment etc.). You can also have a thoughtful conversation about your competitive edge during the application process. This is also your opportunity to candidly ask for a positive recommendation. This will ensure that they don’t have any reservations about your candidacy. While an awkward conversation to have, it is in your best interest to ensure that you are getting the best endorsement possible. If it is not in your favor, thank them and ask another writer.

When do I ask? Ask now…Ask early! Even though you may not use the letter right away, it can be helpful to ask while your work is still fresh in their minds. You can store letters in a recommendation file service for later use through your college and university.  You can also set up an account with a reputable on-line file service where you can store a variety of references for later use.

What should I send to my reference writer?  Help them write your letter! Provide your letter writer with everything they need to complete the letter.  This can include your updated CV/resume, where, how, and to whom to send the letter, deadline date, and any specific information to include (i.e.: comments about your clinical work, research, etc.).  Some organizations will send an email or regular mail directly to your reference with specific details for completion.  This is typical with centralized application systems for graduate and professional school and fellowships. For industry jobs and some fellowships, you will only need to send contact information for references including how you know the person. Be sure to inform your reference about this because they will not have to write a letter but still prepare for a verbal reference.

Help! Why was I asked to write the letter?   Awkward!  A common reply to many reference requests, this request saves the writer time.   Look at this as your opportunity for you to refresh the writer’s memory about your accomplishments.  You will also have an idea of what he or she will write in your letter. Try creating several bullet points highlighting the areas you wish to have highlighted.  The recommender will then transpose these comments into a letter.

How should I thank my reference writer?  Send a thank you note.  In your letter, be sure to acknowledge your appreciation to your reference in writing via email or regular mail.  Also inform them if you were successful or if you need to request additional letters.


How to be Confident in the Job Search

July 24, 2017

Two of the most frequent questions that fellows ask during career counseling are, “For what jobs do I qualify? “or “Should I apply for this job?”. To answer these questions, career counselors begin with helping fellows to identify and speak assertively about career from their career trajectory that are factual and grounded in reality.  For example,  as a NIH fellow, you will have developed several core competencies which may include research, academic and scientific writing, speaking, grant writing, teaching, mentoring, leadership, management, and ethics training among others.  Also, fellows can speak clearly about their skills, motivations, achievements, values and experience that they have already developed without sounding too shy or overly confident.  In 2012,  Science magazine published a blog article, ” Successful Careers: A Matter of Confidence,”  that goes into more detail about this reality for scientists.

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In OITE, our goal is to help you develop more confidence about your career options and the job search and recommend taking the following steps. If you take these steps, you will be able to answer the questions positively and with confidence.

1.Identify and practice talking about your accomplishments, skills, interests and values.

  • Keep an on-going list of accomplishments and skills that you have gained through your education, training, and work.
  • Develop more understanding of factors related to workplace dynamics and communication. OITE offers a leadership workshop series to help. https://www.training.nih.gov/leadership_training
  • Include work, family and lifestyle needs into your decision-making
  1. Update your CV/Resume to reflect accomplishments, your skills and experiences.
  2. Explore various science career pathways in the sciences and note those of interest.

Some of the most common science career paths include intellectual property, science writing, regulatory affairs, outreach and education, technology transfer, science policy, principal investigator and entrepreneurship and academia. One effective way to begin exploration is to complete the myIDP assessment is self-report instrument that asks the test taker to respond to several smaller career scales related to their science related interests, values and skills.  A report is generated that and how these skills match up with the broad spectrum of employment sectors in science. The myIDP also includes overviews of many career paths in science with links to articles, books and professional associations that describe these career paths.

4.Compare and match your experience and skills to the qualifications listed in job ads

  • Begin to read multiple job descriptions and job openings. Underline/highlight key skills and qualifications in the job description that describe the type of experience the employer is seeking.
  • Reflect on your experience to identify skills that match the description and highlight those skills for your resume/CV.

5.Get involved in your institute/center committees, FELCOM, Scientific Interest Groups (SIG).

  • Obtain leadership and teamwork roles and strengthen your communication skills often prized by employers.
  1. Reach out to professionals who work in the career sectors that interest you.
  • Conduct informational interviews Talk to individuals who work in the job sectors and positions that interest you to learn more about specific skills and knowledge that helps them to do their work.
  • Email/ talk with at least 10-15 people to assess the fit for you in specific organizations and job roles.
  • The more people you talk with the more you will understand what specific jobs involve. You will make contacts in the fields that interest you and potentially find out about jobs that you might never see posted
  • Use your university networks, NIH researchers and alumni, professional society networks, andhttps://oitecareersblog.wordpress.com/?s=linked LinkedIn to find professionals to talk with.
  1. Schedule a mock (practice) interview with a career counselor, mentor, and/or colleague to practice your skills.

For NIH fellows, feel free to make an appointment with an OITE career counselor for if you need further help getting started or evaluating your approach.  Similar services can be found in your home institution or in the community for readers beyond the NIH.

Anne Kirchgessner MSEd. is a Career Counselor with NIH’s Office of Intramural Training and Education