Getting a Faculty Job – Revisited

August 14, 2017

We are reaching into the archives to update the August 2013 blog post, “Getting a Faculty Job.”   Starting in August, a large share of faculty jobs will begin accepting applications to fill positions that begin in the fall of the following year.  Here are some key elements of the academic job search to consider before you apply:

  1. What type of educational institution is appealing to you?
    Do you want to be at a large research university (like Columbia University in NYC), a state school that terminates in a master’s program (like Eastern Michigan University), or a four-year liberal arts environment, (like Swarthmore College) or community college.  Each of these types of institutions has different expectations regarding the amount of teaching and research expected from faculty.  Different institutions/schools have different expectations for grant funding, teaching, and service and obtaining tenure. Be sure to consider the type of position you are looking for so you can prepare the strongest possible package.  Another question to consider: does the location and setting (urban/suburban) matter to you? To research schools, look at the Carnegie Classifications.
  2. Find positions that interest you.
    Many schools post their domestic and international academic openings on-line at sites including:  Science Careers, New Scientist Jobs, Academic 360, Nature, Association of American Medical Colleges (AAMC), Cell Careers, Higher Education Recruitment Consortium, The Chronicle of Higher Education.  Identify universities that have strong research programs in your field who may have positions open.  Utilize your professional network with faculty at professional meetings, conferences, and visit their websites to learn about future position openings.
  3. Start to prepare your job application package that will include several elements.
    a.   Curriculum Vitae (CV )– a record of your academic career.  Your CV, as described in the OITE Resume and CV Guide, will be tailored differently if it is a research-intensive position or if it is a teaching-intensive position.
  1. b.   Cover Letter – This is a document that is tailored to the job for which you are applying.  The OITE also publishes a Cover Letter guide document that shows several examples to explain why you are interested in establishing your career at that university, and how you see your research goals fitting into their overall department.
  2. c.   Research Statement/Plan – The goal here is to get your future colleagues to be excited about you and your science.  This document typically includes some discussion of prior research accomplishments, but you should specifically highlight the work most relevant to your proposed work.  You need to lay out a do-able research plan for the next 5+ years that is similar in format to what you would use for a grant submission with a focus on explaining how the work you are currently proposing fits into your broader long-term goals. Depending on the position, you may want to explain how you will tailor your research for students at the institution; this is especially important if the expectation is that you will engage large numbers of undergrads in your research.
  3. d.   Teaching Philosophy/Plan – If you will have a teaching component of your job, this part of your application tells them about your personal beliefs on teaching and gives a hiring committee a visual of your approach (philosophy, learning outcomes, methods, skills, texts etc.) to teaching students in that subject matter. Include specific examples and reflect that you understand the student population at that specific institution.
  4. Diversity Statement – In recent years, several universities request a written statement that addresses such questions your past and future contributions to diversity through research, teaching, and service. You may be asked to link this to the mission of the college and university as well. Go ahead and consult the diversity statement blog from 2016.
  5. Letters of recommendation – You should start to line your letters up early.  They need to be very strong.
  6. Practice Academic InterviewsIt is important to practice answering questions for academic interviews. Most often these interviews will be on campus, however, in some instances they may be conference interviews. The key to this is to research the university/college before you interview to avoid any interview gaffes. This also involves preparing and rehearsing for your job talk presentation and addressing any challenging questions.  We recommend practicing with scientists in your field who can provide helpful suggestions and pose questions that you may encounter during your interview.

Creating strong application documents and active preparation are keys to success in the academic job search market.  We encourage you to attend academic job search workshops and programs offered by the OITE.  In addition, the counselors can help you with preparation and encourage you watch our OITE video casts online including the Academic Job Search Overview prior to scheduling appointments. For those of you beyond NIH, consider setting up a practice interviews with your home institution’s academic department or career center.


Carpe Diem: Asking for Letters of Recommendation

August 2, 2017

It is that time of the year when NIH summer interns are returning to their home institutions and the application season for graduate and professional school and academic/post doc positions are right around the corner. It is also time to request letters of recommendation (LOR) to document your NIH training experiences.   The PIs or program directors are the perfect candidates to offer their written appraisal of your work and development that they have observed and recommend you for further opportunities.

Who do I ask?  Ask someone who knows you very well!   Many fellows are lured by the appeal of having a well-known scientist write a recommendation. While this can be advantageous, it is equally important to ask someone who is exceptionally familiar with your work and who can clearly speak to your strengths for the opportunity.  Usually, you will usually need at least three LORs to support your application. Be sure to check if there are specifications about the types of letters you will need for each opportunity that you consider.  Here a few examples of potential reference writers that scientists often use:

  • Principal Investigators (PI)s and Supervisors
  • Summer research experience mentors and program directors regarding your research skills
  • Preceptors (those who you have shadowed) and who can speak to your direct patient contact (health professions)
  • Dissertation/thesis/academic advisers at your home school
  • Observers of your teaching abilities
  • Industry or non-bench managers
  • References who have observed leadership and teamwork abilities
  • Faculty member who taught a hard science course

Will I be bothering them? They are busy.  They expect you to ! Most recommenders have a process and set time aside to write letters because this is how they launch the next generation of leaders.  Request your letter now. In a few months or years, they may forget exactly what you did but won’t forget you personally.   They can always update the letter later.

How to ask?  Ask personally!  Reach out by requesting a meeting by telephone or email.  Use a professional tone and address them using their title.  It is to your advantage to ask for an in-person meeting so that you can explain your long-term career plans and next-steps (post doc, graduate school, employment etc.). You can also have a thoughtful conversation about your competitive edge during the application process. This is also your opportunity to candidly ask for a positive recommendation. This will ensure that they don’t have any reservations about your candidacy. While an awkward conversation to have, it is in your best interest to ensure that you are getting the best endorsement possible. If it is not in your favor, thank them and ask another writer.

When do I ask? Ask now…Ask early! Even though you may not use the letter right away, it can be helpful to ask while your work is still fresh in their minds. You can store letters in a recommendation file service for later use through your college and university.  You can also set up an account with a reputable on-line file service where you can store a variety of references for later use.

What should I send to my reference writer?  Help them write your letter! Provide your letter writer with everything they need to complete the letter.  This can include your updated CV/resume, where, how, and to whom to send the letter, deadline date, and any specific information to include (i.e.: comments about your clinical work, research, etc.).  Some organizations will send an email or regular mail directly to your reference with specific details for completion.  This is typical with centralized application systems for graduate and professional school and fellowships. For industry jobs and some fellowships, you will only need to send contact information for references including how you know the person. Be sure to inform your reference about this because they will not have to write a letter but still prepare for a verbal reference.

Help! Why was I asked to write the letter?   Awkward!  A common reply to many reference requests, this request saves the writer time.   Look at this as your opportunity for you to refresh the writer’s memory about your accomplishments.  You will also have an idea of what he or she will write in your letter. Try creating several bullet points highlighting the areas you wish to have highlighted.  The recommender will then transpose these comments into a letter.

How should I thank my reference writer?  Send a thank you note.  In your letter, be sure to acknowledge your appreciation to your reference in writing via email or regular mail.  Also inform them if you were successful or if you need to request additional letters.


How to be Confident in the Job Search

July 24, 2017

Two of the most frequent questions that fellows ask during career counseling are, “For what jobs do I qualify? “or “Should I apply for this job?”. To answer these questions, career counselors begin with helping fellows to identify and speak assertively about career from their career trajectory that are factual and grounded in reality.  For example,  as a NIH fellow, you will have developed several core competencies which may include research, academic and scientific writing, speaking, grant writing, teaching, mentoring, leadership, management, and ethics training among others.  Also, fellows can speak clearly about their skills, motivations, achievements, values and experience that they have already developed without sounding too shy or overly confident.  In 2012,  Science magazine published a blog article, ” Successful Careers: A Matter of Confidence,”  that goes into more detail about this reality for scientists.

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In OITE, our goal is to help you develop more confidence about your career options and the job search and recommend taking the following steps. If you take these steps, you will be able to answer the questions positively and with confidence.

1.Identify and practice talking about your accomplishments, skills, interests and values.

  • Keep an on-going list of accomplishments and skills that you have gained through your education, training, and work.
  • Develop more understanding of factors related to workplace dynamics and communication. OITE offers a leadership workshop series to help. https://www.training.nih.gov/leadership_training
  • Include work, family and lifestyle needs into your decision-making
  1. Update your CV/Resume to reflect accomplishments, your skills and experiences.
  2. Explore various science career pathways in the sciences and note those of interest.

Some of the most common science career paths include intellectual property, science writing, regulatory affairs, outreach and education, technology transfer, science policy, principal investigator and entrepreneurship and academia. One effective way to begin exploration is to complete the myIDP assessment is self-report instrument that asks the test taker to respond to several smaller career scales related to their science related interests, values and skills.  A report is generated that and how these skills match up with the broad spectrum of employment sectors in science. The myIDP also includes overviews of many career paths in science with links to articles, books and professional associations that describe these career paths.

4.Compare and match your experience and skills to the qualifications listed in job ads

  • Begin to read multiple job descriptions and job openings. Underline/highlight key skills and qualifications in the job description that describe the type of experience the employer is seeking.
  • Reflect on your experience to identify skills that match the description and highlight those skills for your resume/CV.

5.Get involved in your institute/center committees, FELCOM, Scientific Interest Groups (SIG).

  • Obtain leadership and teamwork roles and strengthen your communication skills often prized by employers.
  1. Reach out to professionals who work in the career sectors that interest you.
  • Conduct informational interviews Talk to individuals who work in the job sectors and positions that interest you to learn more about specific skills and knowledge that helps them to do their work.
  • Email/ talk with at least 10-15 people to assess the fit for you in specific organizations and job roles.
  • The more people you talk with the more you will understand what specific jobs involve. You will make contacts in the fields that interest you and potentially find out about jobs that you might never see posted
  • Use your university networks, NIH researchers and alumni, professional society networks, andhttps://oitecareersblog.wordpress.com/?s=linked LinkedIn to find professionals to talk with.
  1. Schedule a mock (practice) interview with a career counselor, mentor, and/or colleague to practice your skills.

For NIH fellows, feel free to make an appointment with an OITE career counselor for if you need further help getting started or evaluating your approach.  Similar services can be found in your home institution or in the community for readers beyond the NIH.

Anne Kirchgessner MSEd. is a Career Counselor with NIH’s Office of Intramural Training and Education

 


LinkedIn and Tuned-In: How Social Networking Helped a Post Doc Alumna Find an Industry Job and Her Authentic Self

July 17, 2017

Post Doc Alumna:             Anu Nagarajan, PhD

Industry Position:            Senior Scientist

The OITE interviewed a NIH postdoctoral alumna who successfully landed a position in industry.  She shares her career exploration process, job search strategies, and knowledge that she gained about her employability as a professional scientist.

OITE:   Tell me the story about how you began to search for career options as post doc.

Anu:   In 2015 I started to feel a bit lost as a post doc.  I needed mentorship and wanted to know more about a broad range of related careers.  Simultaneously, because I had a newborn, I was also struggling with making a career choice for my family.

OITE: How did you go about getting the help you needed?

Anu:   Job search is a job in itself and managing multiple active projects in the lab, while figuring out strategies to manage both family and work left me feeling like I could not invest the much-needed time to do a job search. I did some soul searching and determined that there was a mismatch between my personality/values and the career and the work life balance I was seeking. It takes a while to figure out which components of your skills and interests you want to carry forward in your career, especially when you are trying to figure out a new career path for yourself.  So, I met with an OITE Career Counselor and began to learn about myself, my skills, and MBTI and I learned that I can do a lot of things that aligned with my values and personality.  These included, education, outreach, helping, mentoring, giving to others plus research in the sciences.  When I told my career counselor that I did not have the time to search for a job on top of my other work commitments, my career counselor advised me to create a Linked In account in order to easily explore jobs and easily create an online network.  I put in all the skills I have and want to carry forward.

OITE:   That is true, social networking sites like LinkedIn are potentially efficient ways to increase your visibility and connect virtually with colleagues and potential employers.  Was it difficult to complete your profile?

Anu:  It was hard for me to do this because I had to put my accomplishments out there!  At that time, I didn’t feel I was strong enough, honestly because when you are juggling at lot at work and personally, it’s hard sometimes to see how many skills you actually have. So at that time I didn’t feel that I was “up to the mark. “

Shortly after I completed my profile.  I felt good about my achievements as I populated the skills sections with science and other accomplishments. Soon after, people began endorsing me on LinkedIn and began adding me to their Profile which was great!  I added peers, faculty, and members into my LinkedIn network. I also joined the professional groups, where I went to grad school, worked previously, and professional organizations.

OITE:  What else did you learn by using LinkedIn?

Anu:  An unanticipated side effect of this was that is that I became more confident of myself!  I got 4 papers out, I went to conferences, and added researchers and representatives that I met from pharmaceutical companies to my LinkedIn links. I also started using the NIH Alumni Database. I met a professor on faculty at a local university who added me to his LinkedIn page who later became a key link to several more opportunities.

Talking to other people was so motivating to me!   To see how other people viewed me was huge!  This helped me to stay motivated, have a more realistic idea of who I am.  I realized that I am good at a lot of things.   The first thing I wish to share is that it is important to reach beyond your immediate lab group to gain perspective on your strengths. Your lab group might be great in giving feedback about your work, but you need a wider network of people, other scientists, mentors, and peers to endorse your skills and later promote you.

OITE:  How did LinkedIn help you land an industry position?

Anu:  I got a message through LinkedIn from an HR manager at a major scientific company who asked if I am interested in the company, to send her a CV and she set up a meeting with one of their group leaders.   I agreed, and during the discussion, I learned more details about the position and the areas of expertise they were looking for. The group leader was also in the same professional network as my other peers, so they already knew about my background and training.

Next, the HR manager and group leader invited me to give an on-site job talk to the group about my research and met meet one-on-one with the scientists, all of whom had PhDs and postdoctoral experience.

OITE: Was it a traditional job talk format like in an academic interview

Anu:  Yes, it utilized a job talk format.  Since this is a software company whose products are used by pharmaceutical companies for drug design, I focused my talk on my problem-solving skills, where I highlighted several methods I have used over the years to address many scientific problems, including some related to drug design.  Their science is solid and accomplished.  I hold them in high esteem.  Their products are state of the art and I have used them before as well.

After this interview, I proceeded to candidacy. I provided my references who included my doctoral academic advisor, a mentor and senior professor who knew my skills, and my current PI at NIH.  The following week, I was offered the job by the group leader who said, “we’d love to have you, we hope you will take the job!”

I negotiated for two weeks to evaluate the offer. During this time, I obtained more input about their research by talking to other members of the team. I also talked with my partner about the offer and what we needed for our family.

OITE:  When you talked with them, did you decide to negotiate?  If so were you able to negotiate everything that you needed?

Anu:   Yes except I must relocate to the city where they are headquartered.  However, I negotiated a later start date so that I had time to locate housing for my family. I also received time to attend conferences, publish, to work from home and telework which will contribute to work and family balance.

OITE:  What words of wisdom would like to share with fellow scientists from your experience launching a career search and landing an industry position?

Anu:   My main message is, feel confident about yourself and your accomplishments. A person who didn’t know me reached out to me through LinkedIn.  Networking is about being yourself and knowing what you are capable of.  It is important to have people who are impressed by you and promote you in your network.  Finally, I learned that I interviewed more confidently because I was being my authentic self.

As scientists, we have a one-track mind and think we only a few career options that will work for us. But once I started talking to people, I figured out what my priorities were in terms of what values, skills, and interests I wanted to carry forward in my career. OITE workshops and staff were a huge help!  Look up people on NIH Alumni database and cold contact them for informational interviews. Usually, people are open to informational interviews because you are from NIH. It’s not weird (I used to think so).

Please visit the OITE for more information about career counseling and other services for NIH trainees and fellows.  We also encourage fellows and our readers who are not with NIH to access services through your college or university or in your communities.


NIH Graduate and Professional School Fair

July 11, 2017

This year is the 10th anniversary of our Graduate & Professional School Fair! This amazing event features over 200 universities looking to recruit for their graduate, medical, public health, nursing, and dental programs. The fair is for postbacs and summer interns who are in college to help you prepare for your next steps in your career journey.  It is a terrific networking event to help you understand the types of programs out there, determine what schools interest you, and gather more data to make informed decisions.

Lots of advice on how to get the most out of this event here: https://www.training.nih.gov/assets/GP_Fair_Advice_-_508_-_ps.pdf

But here are some highlights!

The list of schools is published.  Check out what schools are coming and what areas of the country are represented. Select at least 5 schools to you must talk to and stop at random other tables that attract your interest you while you are there.

Make a point to talk to the people at the table, not just gather swag and candy.  This the time to leave an impression that you are ready for the next step.

Take a look at the workshops too! Directors of MD/PhD, grad, medical, public health, dental, and psychology programs will discuss what they are looking for in candidates and will give you invaluable insights to help you apply, interview and matriculate into the program of your choice.  Another session will discuss whether a MS master’s may help you succeed in your career goals.

Our photobooth will also be available to provide a professional headshot for the secondary med school applications or posting on your LinkedIn/ResearchGate accounts.

Also, we will start and end the day with a discussion of skills that are critical to survive and thrive as you move into graduate or professional school!

So, if you are thinking about a PhD, MD, DO, MD/PhD, DDS, MPH, MS—or one of the other myriad of graduate degrees in the biomedical sciences field, join us on July 18!


How To Network

June 27, 2017

One of the most important skills to develop and use as a professional scientist is networking.  It is valuable for making important connections related to your research, learning about job opportunities or gathering information about graduate school applications.  This summer, the OITE will be holding several opportunities for you to meet the diverse group of trainees and fellows from across the NIH such as Get Cool and Get Connected (Popsicles!) and Think, Ink and Network events.  You can also use your skills during the Graduate and Professional School fair, and Summer Poster Day programs.

For some, the act of approaching a stranger and starting a conversation is easy. For others, especially those who are quiet or do not speak the language fluently, it can be stressful. Networking is about developing professional relationships with colleagues.  Therefore, you can use many of the same strategies as you would when making a new professional friend.   Here are some additional tips to help you when you are meeting new colleagues at receptions, poster sessions, conferences, job interviews, career or graduate school fairs, and meet ups.

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Find something in common:  Two things that you have in common with most people at NIH is that you are interested in science and conducting research.  In addition, most of you will be in college or graduating soon.  These are all conversation starters.

Maximize your personal style: Think about your personal style and use skills that maximize your strengths. As mentioned, extroverted types may be comfortable initiating conversations.  However,  introverts and ambiverts have many strengths and areas for improvement during networking.   If you prefer to meet people as part of a group or at a quieter place, then do that.

Memorize a list of highlights:  Once you have a list, it will be easy to recall your highlights in each situation.  Here are some suggested topics to use when you want to strike up a conversation.

  • Name
  • Current Job? What are you working on?
  • What is a current issue in science, the media, or the conference that interests you?
  • Goal or reason for introducing yourself?
  • How can they help you?

Review the 2012 Networking Maps blog:   Using the strategy of mapping will help you to develop a strategy to determine in what sphere the connection is in so you can plan how you want to start a conversation.

Connect with people who you already know first.  They will introduce you to others. To become comfortable, begin chatting with someone that you already know.  Often, they will know others and can introduce you.   

Keep the relationship alive:  Obtain their contact information before the event is over. Bring business cards or your resume with you.  Offer to connect with them through LinkedIn, use your  cell phone to collect their information.  Next, drop a thank you note within the next 24-48 hours with a request to set up another opportunity to talk in person or electronically.

Branch Out:   Branch out beyond walls of your lab.  Utilize the NIH community, alumni, join NIH SIGS, attend conferences, and other OITE events.

 


Welcome Summer Interns: OITE Blogs of Interest

June 19, 2017

 

The Office of Intramural Training and Education (OITE) of the NIH extends a warm welcome to the Summer 2017 interns. Over the next few months, you will engage in many unique opportunities in biomedical research that will encourage you to consider pursuing careers and further graduate study in the field.  As you are settling in to your lab and meeting your PIs and fellow trainees, we want to make sure that you are aware of a variety of helpful blog posts that will help you to maximize your summer experience.

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Getting oriented to a new lab and role as a researcher is both exciting and somewhat challenging for summer interns. We suggest reading the blog Understanding the Impact of Change to learn about the key factors associated with any transition.  Next read Making the Most of Your Transition to the NIH.

One of the challenges in most careers is how to achieve a healthy work-life balance. The OITE Director and our wellness programming staff encourage you to review our model of wellness and managing stress as part of your training to be a successful scientist.

Meeting your new mentor is another opportunity that you will have this summer. To prepare yourself for this essential growth opportunity, we suggest reading the blogs on Identifying Mentors and Learning How To Make the Most of Mentoring Relationships.

Career decision making and pursuing graduate or professional school options are also areas that which you will embrace during the summer.  In addition to utilizing the resources at your college and university during the academic year, the OITE Career Services Center has career counselors who will help you explore you assess how your values, interests, and skills relate to healthy career decision making and/or develop CV, resumes, and practice interviewing skills.   We also offer pre-professional advisors who will help you to prepare you to apply for graduate or professional school.  Stay tuned for a blog post that will prepare you for the Graduate and Professional School Fair on July 18, 2017 where representatives from a number of schools will come to NIH to meet you and share information about their programs.

We look forward to working with you this summer. Visit the OITE website for further information.  For our readers who are alumni or outside of the NIH, we encourage you to seek similar services through your training director, or your college and university or in the community.